Zoom License Activation Instructions

You have been added to the MCCS pool of ZOOM licenses. Please wait for your confirmation email inviting you to ZOOM, open that email and click the link to accept, then refer to this Knowledge Base article for instructions on how to proceed.

Once you have opened the invitation email and accessed your account, you can schedule classes or meetings by going to Https://Zoom.Us or you can create Zoom meetings directly through your Google or Outlook calendars if you follow these instructions to download the plugins you need for your personal setup.

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In order to help facilitate our remote learning and work efforts, SMCC is offering upgraded ZOOM licenses to select Faculty & Staff.  


When your Zoom account is fully upgraded, you will receive an email from an Admin that comes through the Zoom site asking you to confirm that you want the upgrade. Go ahead and accept that to start the process we're about to outline for you.


Whenever prompted to sign in to Zoom, you should opt to "sign in with google", with your SMCC email being your username, and your SMCC password being your password, just like with gmail. This applies from here on forward; Any time you are prompted to log into Zoom, if "Sign in with Google" is an option, choose it.

You need to click the "Sign in with Google" link.


NOTE: Do not go through the steps to "Sign Up Free". If you do that, you'll have that basic, free membership that limits you to meeting with 3 people for a maximum duration of 40 minutes. Instead, you should click the link to "Sign in with Google", which will take you to a screen that looks like this: 


 

Enter your SMCC email address (yourname@smccme.edu) and click "Next", which will take you to this:

 

 

 

From here, use the same username and password that you use for all of your SMCC log in credentials, which should take you to your Zoom profile page:

 

 

 

 

In the upper right hand corner of the page, click on "RESOURCES", and then click "Download Zoom Client", which will take you to this page:



You will want to download the desktop application, "Zoom Client for Meetings" and you should also scroll down and download any plugins for the specific web browser and calendar (Outlook, Google) you personally use. They'll stand out from the other options because they have their respective logos in the description, and they're under the heading "Zoom Extension for Browsers"

Once your downloads and installations are done, log in to host a meeting by clicking the link next to your name on the Zoom page so that the process can complete itself. Once you have done this, you will be able to schedule a meeting on your calendar and invite people by adding their emails, and have a one-button click to add the zoom meeting and all the detail in the calendar invite for the users to join your scheduled meeting.

 

 To access Google Calendar:

1. log into gmail using your SMCC email and password
2. Look in the upper right hand corner to see either your name or your initials
3. to the immediate left of that is a grid of 9 dots; Click it
4. Look for "Calendar" among the apps; Click it
5. Click on a date/time to make a new meeting
6. under "add guests" add all of your students  ( use the SMCC email of your student
7. click "advanced" to access the area where you can set the class to repeat
8. Click save
9. Click "Make it a Zoom Meeting"
10. The class is now published to your calendar, and an email has been sent out to all your guests (students) complete with a link to join the class  

 

 


You might want to review these helpful resources if you are not familiar with ZOOM:


https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials?_ga=2.140269307.971188371.1584477585-1637425215.1560970548&_gac=1.149154434.1582808765.EAIaIQobChMI6ruJkObx5wIVh8DACh3P4wX_EAAYASAAEgLuHfD_BwE

There's also an extended clip about 45 minutes long from LinkedIn Learning:
https://www.linkedin.com/learning/learning-zoom?trk=search-result_learning_card_title&upsellOrderOrigin=eml_mktg_gco_urgentcomms_20200310 

We will follow up with you to make sure you were able to sign in and access your account. If you need one-on-one assistance, please contact the HelpDesk or reply to this ticket to schedule an online session with someone from the I.T. Department. While your ticket is being processed, please reply to the email generated by TeamDynamix to communicate with the I.T. staff.  Doing so will keep all of your relevant communications in one place. Emailing staff directly will only delay your request, and possibly lead to the missed communication of important information.