This document describes the process for completing a Curriculum Committee (CC) Change Form, getting it ready to sign, and then distributing the combined document for final signing. It is a multi-step, multi-person process.

Requirements

Adobe Acrobat DC is required to complete steps 3-4. If you don’t have it, please contact the IT HelpDesk. It is not required until step 3.

Audience

This procedure is intended for faculty and administrators working on or with the Curriculum Committee. Each step in this process indicates who should be completing it.

Step 1: Faculty Complete the Change Form

This section is to be completed by the faculty member requesting the change.

1. Log in to MySMCC and go to the Curriculum Committee page.
2. Download the most current Change Form.
3. Fill out the form, including all required information.
4. Gather supporting materials, such as the course syllabus and additional justification.

Step 2: Faculty Upload the Form and Material to MySMCC

This section is to be completed by the faculty member requesting the change.

5. Log in to MySMCC and go to the Curriculum Committee page.
6. Upload the completed Change Form and any supporting documents.

Step 3: CC Administrators Assemble the Form

This section is to be completed by an administrator on the Curriculum Committee (usually Margie Fahey).

7. Log in to MySMCC and go to the Curriculum Committee page.
8. Download the Change Form and supporting documents for this change request.
9. Download a copy of the Change Form Signature Page.
10. Open Adobe Acrobat DC.
11. In the top bar, choose Tools and then Combine Files.
12. Click Add Files.
13. Select all documents for this change including the Change Form Signature page.
14. Click Open.
15. The documents will appear in icon format. Arrange the pages as needed.
    1. The normal order is Change Form, Change Form Signature Page, Syllabus, then Supporting Documents.
16. In the top right, click Combine.
17. Save the unsigned, combined form (required before signing).

Step 4: CC Administrators Send the Form for Signatures

This step is to be completed by an administrator on the Curriculum Committee (usually Margie Fahey).

18. In the right hand bar or in the Tools tab, choose Adobe Sign.
19. Do not enter any information on this screen, instead just click Advanced in the lower right.
20. Enter all signer email addresses.
    1. The standard order is:
       1. Department Chair
       2. Division Chair
       3. Curriculum Committee Chair
       4. College Council Chair
       5. Dean of Academic Affairs
       6. College President
21. Complete the Message section of the form (subject and body).
22. Add any CC addresses by clicking the Show CC link under the signer fields.
23. Optionally, set a reminder.
24. Ensure that the Preview & Add Signature Fields box is checked.
25. Click Next.
26. After the document processing completes, make sure that each signer field is both configured as a Signature field and also assigned to the correct signer.
27. To verify this, right click on each Signature field, choose Edit, and do the following:
    1. The Field Type should be set to Signature.
    2. Check that the Signer is correct.
28. Once you have checked all the signature fields, click Send in the bottom right.
29. Your document will be sent out for signature.